Preparing a comprehensive staffing plan
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Introduction
Staffing forms an important aspect of an organization. Regardless of what an organization does, in order to execute the activities and working tasks, staffing must be considered. The project manager will need staff that is adequate in order to execute the various activities of the projects. However, adequate staffing in terms of number is not enough. The number does not guarantee the success of the project. The staff to be selected for the project needs to be in possession of the necessary skills in order to well execute the responsibilities of the project. This should be complemented by the necessary availability and motivation. The staffing in the organization should be done in a proper and accurate way through a plan that is methodological. (Liebert, 2008)
With the signing of the Federal contract, it is vital for the company to have a comprehensive staffing plan in order to be able to offer quality services in completing the contract. The staffing plan will help the organization in identifying the future and current staffing needs. For instance, the organization has to comply with the requirements of the Federal government. Hiring of 20 new Engineers in the company is a priority but needs a good plan. Further, the consideration of hiring workers who are bilingual (Spanish and English) add to the complication of the matter for there is need to have a balance with quality.
Understanding the Purpose
Understanding the purpose of the project that the company is tasked with is vital. The project’s business goals should be put into consideration among other objectives related to the project. The staffing process must be dependent on the type of the project that the organization is going to partake. The staff that we are going to hire needs to be resourceful and add value to the project. In this case, the skills of the staff to be hired must be considered. The language is important for there is need for easy and efficient communication between the staff and the project managers. This will help the organization to meet its purpose of the project.
Hiring and Recruiting staff
Before the company starts the staffing process for the project, it is important that the specific skills are identified. This will be handy during interviews as it will be important to identify the skills of the potential staff. Bechet (2008) observes that the staffs with skills that are desirable are the ones who should be recruited and hired. In order to have the right people while considering language and experience, there is need to evaluate the risks in staffing. There must be a consideration of the fact that the company is located in an area where mostly there is a large percentage of those receiving assistance from the public. There should also be the consideration of the fact that the public schooling system in the region is among the lowest as rated in the nation with a limited number of college graduates. This means the organization will have to hire some staff from other nations if possible.
Getting the qualified and experienced staff from the region may be a challenge given the state of the education level. Selecting the twenty staff from a pool of many candidates is an important process. The company may initiate the use of social media but most importantly, there is need for personal interviews so that the persons get to be connected directly to the company. Despite the need for recruiting staffs, the credentials of the staff and skills matter most. The company should recruit staff that posses the credentials that are acceptable by the company and that are verifiable. There are a number of people who can pay in order to get degrees and use the fake credentials in order to get jobs. The company needs to be vigil in order to recruit genuine staff. This is because it is not always obvious that all those with the abilities and skills have an accredited or valid degree. Such people are always dangerous to organizations and they can eventually damage the company’s image. There is also a risk of the m damaging the engineering works. This therefore calls for the company to verify all the degrees of the persons that we need to recruit or hire. (ARTHUR, 2004)
On-boarding activities for 20 new Engineers
The training department is vital in the training of staffs in order to have the skills that are required in advance before the commencement of the project. For the success of the project, there is need for having staffs with the right experience and skills. In many cases, there is need for on-boarding activities in the organization. This entails support and training through an established proper plan. This will boost the staff competence therefore increasing the quality of the staff in the organization. After the recruitment and hiring process, there should be a three month plan of internal training on the requirements and the basics of the project. Despite having the skills, it is important that the staff be well enfranchised with the prospects of the company and the project for the success of the projects. For there to be completion of the deliverable needs assigned, every skill is critical. There is need for an assessment and identification of the levels of skills so as to ensure there is an effective staff distribution in specific areas in the project. Enhancing the requisite experiences and skills of the staff will greatly improve the quality of their delivery.
Considerations
The specific role and requirements of the staffs is important. This is where the emphases lie. There is need to be connected to the staff. This is to enable the measuring of their attitude and skills. This is to be done in respect to the eight months duration. It is imperative that the project will need the staffs at specific phases of the project and not all of them in the complete cycle. There is to be a schedule for training all the staffs before the project begins so that there is no training in the course of the project. The initial stages of the project will require a limited staff number, which increases on the construction and development stage. Eventually, the need for staff decreases at the final stages of the project. (Adams, 2001)
Conclusion
The comprehensive staffing plan plays a vital role in the management and success of the project. The working force is important and the skills should be well distributed and utilized. This is only possible with an efficient and effective staffing process. There is therefore need to have a direct and clear staff requirements alongside a comprehensive plan.
References
ARTHUR, D. (2004). Fundamentals of Human Resources Management: NY: AMACOM Div American Mgmt Assn.
BECHET. T. (2008). Strategic Staffing: A Practical Toolkit for Workforce Planning. NY: AMACOM Div American Mgmt Assn.
Liebert, D. (2008). Staffing Analysis Workbook for Jails (2nd Ed.). Washington D. C.: DIANE Publishing, 2008
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